Professional Sign-Offs and Closings
Your signature line is a final chance to leave the recipient with a positive impression of your professionalism. Whether you’re communicating with a new contact, a customer, or a friend, choosing the right email closing statement can help set the tone for the rest of your relationship – or even your professional brand. But, the email ending you choose can also have a negative impact on the tone of your message or how the message is perceived overall.
Email endings are the final lines of an email that sum up your entire message, thank you for your time, and provide any additional instructions or CTAs for the recipient. They’re also a great opportunity to communicate a little bit about your personality and what kind of person you are, so it’s important that your email sign-off matches your overall message and tone.
If you want to make sure how to end an email in the best way possible, check out our guide on the 19 best ways to close an email. You’ll learn everything from the best email sign-offs for professionals to how to end an email without sounding too formal or casual. Plus, you’ll get a free email signature template that can instantly boost your professionalism and add that personal touch to all of your emails.
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How to End an Email: Professional Sign-Offs and Closings
The best email sign-offs for professionals are those that are professional and respectful yet still friendly. A simple, straightforward word or phrase like “Best regards” can be the perfect email closing statement for any type of professional communication. Other words and phrases that work well include “With sincerity,” “Respectfully,” or “With gratitude,” which can convey different emotions depending on the situation.
There are some words and phrases that should never be used in professional emails, regardless of the circumstances. These emails can rub the recipient the wrong way and create an unfavorable perception of your professionalism. “Kind regards,” or simply, “Regards,” is a simple and classic email sign off that can be used in virtually any scenario. It’s a great option for when you need to be formal but want to keep the tone friendly.
Similarly, “Cheers” is a casual and friendly email sign off that can be used in any scenario. However, it can sometimes come off as too casual and may not be appropriate for all situations, so use caution when using this email closing statement. If you’re unsure of how casual or formal an email should be, it’s always better to err on the side of formality.
In addition to choosing an appropriate closing phrase, including a signature block at the end of your email can further enhance professionalism and facilitate future communication. Your signature block should typically include your name, job title, company or affiliation, and contact information, such as your phone number and email address. Including this information ensures that the recipient knows who you are and how to reach you if they have any follow-up questions or concerns.